CHURCH USE OF UNIVERSITY FACILITIES

(extracted from University Handbook)

The Office of Space Management coordinates all permanent shared space assignments for wards and stakes (see Physical Facilities Policy, Church Use of University Facilities section). BYU wards and stakes should contact the Campus Scheduling Office to arrange for space for activities other than regular weekly church meetings.

Buildings not used for Church meetings will not be open on Sunday. Those buildings used for Church meetings will be locked at the end of scheduled activities. Buildings will not remain open and will not be unlocked to allow students to study on Sunday (see Physical Facilities Policy, Physical Plant Department Section on building lockup).

Sunday evening firesides (that are not "productions," as outlined in definition below) may be scheduled in BYU facilities with the appropriate department or stake that has jurisdiction over the said facility. Campus Scheduling can provide the necessary references for this scheduling.

The University supports the Church directive that most labor-intensive events are not appropriate for Sabbath activities. Therefore, "productions" may not be held in any BYU facilities on Sundays. The University defines "productions" as events which require MORE THAN:

  • Audience seating

  • A podium, modesty curtain, and row of chairs on the stage

  • Two microphones - one on the podium, and one for a musical performance (Note: no additional sound system may be brought in from Instructional Technology Services or off-campus)

  • Equipment that is standard in a ward or stake library (VCR, television, slide projector, etc.)

  • A grand piano and/or organ

Firesides in the de Jong Concert Hall may be scheduled up to eight months in advance, BY STAKE PRESIDENCIES ONLY, through Campus Scheduling. The Division of Arts Production scheduling office must be notified directly of set-up plans no later than 14 working days prior to the fireside. Failure to make these advance arrangements may result in CANCELLATION OF THE FIRESIDE.

Church-sponsored programs originating on a satellite network and regional and stake conferences are considered appropriate Sabbath activities and are the only exception to the Sunday production rule. All other Church productions may be held in the Wilkinson Student Center Ballrooms and the de Jong Concert Hall on Monday-Saturday, as these facilities are available.

BYU student wards and stakes shall have exclusive scheduling rights on all campus facilities other than the Marriott Center from 7:00 a.m. to 9:00 p.m. on Sunday. Ward/stake groups not affiliated with BYU shall have the right to schedule facilities on a space-available basis between 9:00 p.m. and 10:30 p.m.

Campus Scheduling will normally discourage scheduling campus facilities after 9:00 p.m. for events involving BYU students. The Scheduling Board shall have the right to approve such events if, in its opinion, the proposed event would not adversely affect other Church activities and would serve a University purpose.

The university supports the Church directive for scheduling facilities on Monday evenings. Any facility use after 7:00 p.m. on Monday evenings for stake and ward family home evenings or other activities must be requested by a bishop or stake president AND approved by a stake president. However, the bishop may request facility use for a ward family home evening activity on the first Monday of each semester. In addition, the bishop must request space for individual ward family home evening groups on other Monday nights.  All such special requests will be made through the Campus Scheduling Office for any other facility